Building Usage

Purpose and Requirements

This policy sets the policies for the scheduling and usage of the facilities and physical assets of Franklin Christian Church.

All facility use must be scheduled and approved.

Ministry Related Functions
- On-going
- Special Functions
- Meeting and classes
- Fund raisers
Member Usage
- Private parties and meetings
Non-Member Usage
- Community groups may schedule facilities

On-Going Functions
- These functions are scheduled for a fixed time each week. On-going ministry functions will have the highest priority for facility space. Examples in this category are weekly classes, Bible Bowl, and MDO meetings.
Special Functions
- These are ministry related programs scheduled on a one time basis. These will have the second highest priority for facility usage. Examples of this category are children’s programs and encounters.
Meetings and Classes.
- These are special one time events.
Fund Raisers
- Fund Raisers must be associated with a ministry and not for the benefit of an individual. Fund raisers may be scheduled in concurrence with other functions, but must not interfere with other ministry functions.

Members may schedule facilities for personal functions such as birthday parties and baby showers. These will not interfere with ministry functions and should not be scheduled on Saturday night.
Members may schedule the facility for the use of an outside organization of which they are a member. These meetings will not interfere with ministry functions and should not be scheduled on Saturday night.

Non-Member Usage

Outside groups may request the use of the facility. Each request must be approved by the administrator and the board of elders.

The church administrator will be responsible for approving the use of FCC facilities.
The office administrator will allocate and schedule rooms as follows
- All meetings or events that require food preparation will be scheduled in the youth auditorium.
- Large group meetings that require the use of sound equipment will be scheduled in the youth auditorium.
- Youth and children’s activities will be scheduled in the appropriate area.
- Meetings requiring child care will be scheduled in the worship center basement, unless food preparation is required.
- Small groups of 15 or less will be scheduled in the education building class rooms.

Scheduling Procedures

If a request is in conjunction with a ministry the minister in charge of the area must be contacted first. If approved contact the office administrator.
Contact the office administrator to discuss availability and the needs for your meeting.
If an applicable room is available the room will be reserved for the function.

If there is no room available , alternate dates will be explored.
If the function requires sound equipment , the use of this equipment and the scheduling of a sound tech will be coordinated with the worship or youth minister depending on the venue. It will be the scheduling individuals responsibility to pay the sound tech.
The scheduling individual will be responsible for cleaning the room and setting it back up, or paying to have it cleaned.

Notes